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Getting Ready For Camp

Getting your camper ready for camp is exciting! To ensure the best summer for your camper, we rely on the detailed, personal information you provide. Everything you need to know can be found in the sections below, organized to make it easy for you to review and complete.

Please remember our professional staff is here to help you as you prepare for camp. If you ever have a question, please do not hesitate to give us a call at 847- 677-7130 or send us an email.

The Importance of Camper Forms

Completing camper forms in a timely manner is one of the most important things parents do prior to sending their children to camp.

To ensure the best summer for your camper, we rely on the detailed, personal information you provide.

We review the information with our counselors, division leaders, medical staff, and camp clinicians. We understand that some information is extremely personal in nature, and we respect your reluctance to want to disclose this to us. However, our commitment to partnering with your family relies on an honest description of your child, including their strengths and weaknesses, special talents, fears and ambitions, and so on.

Camper forms are due by April 1. If you register after April 1, please submit all forms to us within 10 days of registering. The Physician’s Exam form, Immunization Record, and Health History form are also due then. The Physician’s Exam form can be completed by your physician based on last year’s physical or the most recent doctor visit. If your child has a physical after April 1 and there are any changes to make on the form or if they receive any new immunizations, please notify the Health Center at healthcenter@bebercamp.com

All forms and instructions are available through CampInTouch or the Campanion app.

Communicating With Your Child

At Beber, we feel that one of the most important elements of youth development is the building of independence. Part of that process is managing the way we communicate during the summer. We, of course, want you to be in touch with your child, and at the same time, we want them to experience being away from home in an independent way. With that in mind, we ask that campers use writing as a tool to communicate during the summer. 

Campers write a postcard home weekly and will be given four pre-printed email cover sheets that can be scanned and sent home as another way to communicate. However, there is nothing better than receiving a letter in the mail, and we hope you will encourage and educate your child about the importance of writing good old-fashioned letters home while away at camp! Sending them with pre-stamped and pre-addressed envelopes will increase the likelihood of them writing!

Campers receive mail during rest hour, Sunday through Friday. Campers do not receive mail on Saturday. All letters sent to camp before your camper’s arrival will be sorted by the office for the first day of mail pass.

You will receive an email on the first night of camp noting your child’s safe arrival and bunk information. The email will come from info@bebercamp.com, so add us to your “safe list.” Once you have your child’s bunk information, please write it on all correspondence.

Parents can send one-way emails (called letters on the Campanion app) to their campers through their CampInTouch account or on the Campanion app. You can send messages through the web interface for free, or set up your child with their own email address (for a fee). For information on how to sign up, please call the office. We print emails every day at 10:00 am CT.

Our photographers work hard to capture campers at various locations around camp enjoying so many of their activities. If you don’t see your camper one day, check back another. It’s our goal to share their smiles with you as often as we can. NEW FOR SUMMER 2023: With the Campanion app, if you upload a reference photo of your camper(s), the system will automatically tag any photos of your camper(s) and notify you via a push notification when they are uploaded.

Parents tell us that the Director’s Corner is a daily highlight! At the end of each exciting day at Beber, Michael sits down to share in a blog post details of the day, information about programming, and info throughout the summer, reinforcing Beber’s core values and commitment to a summer of a lifetime.

Package Policy

NEW FOR 2023: We do not accept packages from Amazon and other third-party vendors unless approved by the office team. Only flat envelopes will be permitted. 

Based on feedback from our community, as well as our desire to keep campers focused on being present at camp and less distracted by material items, care packages will not be accepted at camp. Magazines, mad libs, photos, or newspaper clippings are great things to send your child. Any food or contraband items, such as squirt guns, water balloons, silly string, or fireworks, will be confiscated. We do permit gum and individual drink powder packets, but they must fit into a flat envelope. If you need to send something to your child, please contact the office at 847-677-7130 to make arrangements. Packages received without prior approval will be returned to the sender. All approved packages are opened by office staff to verify the contents are approved before it is delivered to the camper.

Telephone Calls and Birthdays

Phone calls to or from your camper are not permitted except in case of your campers’ birthday or an emergency.

If your child has a birthday at camp they will be calling home during lunchtime. If this time does not work please call the office to get in touch with your child’s Division Leader. On their birthday, your child will receive a treat from the kitchen, and the entire camp will sing Beber’s version of the “Happy Birthday” song!

Due to the sheer volume of potential calls, campers will not be able to call home for parent or sibling birthdays, anniversaries, etc. but they are welcome to make signs and find the photographer to take special photos that will be uploaded to CampInTouch.

Health and Wellness has been a guiding value for us summer after summer. The health, safety, and well-being of our campers is our top priority. Please use this section to familiarize yourself with our practices.

Beber Camp meets the health and safety standards of the State of Wisconsin and the American Camp Association.

Medication

To ensure the best possible quality of care in our health center, we require all campers who take DAILY pill medications/supplements including prescription and over-the counter medications, vitamins, melatonin, etc. to enroll in a pharmacy service provided by Pack My Rx through their website. Pack My Rx registration begins February 1. This service ensures higher efficiency, lower risk of error, reduced waiting time for your campers, and increased focus on overall health. 

Pack My Rx is the only way for daily pill medication/supplements to be accepted at camp. The only exception is if the pharmacy notifies us it is unable to accept your insurance or fill a particular medication and then we will work with you to have it sent to camp properly. 

WE DO NOT ACCEPT any gummies, dissolvable pills (like claritin redi-tabs) or liquids. If your child takes a gummy,liquid, or dissolvable pill medication/supplement, please switch to chewables before camp starts so that your child will be used to taking chewables. Pack My Rx can pack out chewables, tablets, and capsules, but cannot pack out dissolvables (redi-tabs), liquids and gummy medications, so please plan accordingly. If your child cannot swallow pills/capsules/tablets and a liquid or dissolvable pill medication/supplement is not available in a chewable form, please contact Trudy for instructions. There are no exceptions approved for gummies.

Please see our Pack My Rx tab for more details about Pack My Rx.

Below is a handy guide for determining which medications/supplements must go through Pack My Rx.

GUIDE TO MEDICATIONS AND SUPPLEMENTS

Medications Exempt From Pack My Rx

The only medications exempt from using Pack My RX are powders (such as Miralax), inhalers, lactase (Lactaid). nose sprays, eye drops, creams, oral contraceptive pills, Accutane, epinephrine auto-injectors, and other injectable medications (such as growth hormones, insulin, and allergy shots).

The instructions for sending these medications are listed below.

The Beber Camp Medication Authorization form is only to be used for the exempt types of medication; it does not get used for medications coming from Pack My Rx. 

The Beber Camp Medication Authorization Form must be uploaded to our website in the appropriate place in the forms section. You must upload each child’s forms all at once, so please wait to do that until you have all the signed forms you need (parent signature for over-the-counter meds and the doctor’s signature for prescription meds). 

Save the hard copies in case you need to add any forms later, so you can upload them all again together. 

THIS FORM IS ONLY FOR EXEMPT MEDICATIONS/SUPPLEMENTS OR THOSE FOR WHICH YOU HAVE RECEIVED APPROVAL FROM TRUDY TO SEND DIRECTLY TO CAMP. This form is not to be used for medications/supplements coming from Pack My Rx. All other medications/supplements must go through Pack My Rx. If you have questions, please contact Trudy.

For all exempted prescription medications, you must have your doctor complete and sign the Beber Camp Medication Authorization Form and you must sign it as well.

For any exempted over-the-counter medications, a parent must complete and sign the Beber Camp Medication Authorization Form; it does not require a doctor’s signature.

Inhalers, creams, nasal sprays, eye drops, and Auto Injectable medications

  • Labeling Instructions: Please label the individual item (not the box) with your child’s full name, use tape or other sticky labels – do not write directly on the plastic cases or tubes, as it will rub off.
  • In all cases, please also send the box that has the prescription label on it.
  • Your child must turn these in to camp on the first day and they will come to the Health Center to use the product as indicated on the Beber Camp Medication Authorization Form. (For inhalers and epi-pens, they may keep one in their cabin as described below).
  • Emergency Inhalers: please send two inhalers (labeled as described above) with your child to camp – your child will keep one in the cabin to carry and use as needed and we will keep the second in the Health Center as a backup. Be sure they have a current expiration date.
  • Epinephrine Auto Injectables: Please send two – four injections with your child (labeled as described above). Depending on how many you send, we will keep one or a set of two in the Health Center as back up and your child will keep one or two in the cabin. Be sure they have a current expiration date.
  • Growth Hormones and other Injectables: should come in their original packaging and will be kept in the Health Center. The box should have the prescription label on it. We recommend shipping those to camp in advance.

Miralax or other powders:

  • For Miralax, if your child can take the full dose in individual packets, please send those instead of a bottle. The individual packets are much easier to administer to your child. But if your child cannot take that dose, then please send a bottle.
  • Labeling Instructions: Please label the bottle or each individual packet with your child’s full name. Do not write directly on the plastic container or packet, as it will wear off; please use tape or some kind of label.

Oral contraceptive pills and Accutane:

  • Please send them with your child on the first day of camp. 
  • Labeling Instructions: be sure your child’s name is clearly labeled on each one and that it will not wear or rub off. If possible, please make sure the prescription label is attached or that you include the box for the product that has the prescription label on it.

Lactase (Lactaid):

  • Contact Trudy at least 45 days before the session begins for specific instructions on how to send these to camp so that your child will have easy access to them at mealtimes.

“As Needed” Medications/Supplements:

  • Contact Trudy at least 45 days before the session begins for specific instructions on how to send these to camp.
  • Melatonin may not be sent “as needed,” it must go through Pack My Rx and must be listed as a “Bedtime” medication. Email Trudy to give your child permission to refuse it.

Changes to Medication Prior to Camp

If your child is beginning to take a new medication or has a change to existing medications AFTER you have registered with Pack My Rx, you must notify Pack My Rx IN WRITING at info@packmyrx.com to change medications or to order new ones. Be sure to update the Health History form online and to copy trudy@bebercamp.com, so that we can update our records as well.This will enable us to cross-check the medications as they come in.

We strongly discourage putting kids on a “medication vacation” while at camp. Camp is not a time to try a new medication or a different medication dose or to remove a child from a medication. If this is unavoidable, please consult with Trudy Sirkis prior to camp.

What if my Camper Needs a Prescription during camp?

We have a wonderful relationship with Walmart Pharmacy just a few miles from camp. If our camp physician prescribes medication for your camper while at camp, we will contact you first, and we will use the Walmart Pharmacy to fill the prescription. The only exception will be if we start your child on Mupirocin (a topical antibiotic ointment): we will start the camper on the medication and then we will contact you. 

When we contact you to notify you of a prescription medication needed, we will ask you to call Walmart directly to give them all of your insurance information. We have found that oftentimes there are issues with parents’ insurance that we cannot control or answer questions about, so it’s most efficient for parents to call them directly. However, please make sure that we have your RX-PCN and RX-BIN number, and that we have a copy of your pharmacy card if you have a separate card. We may need to show that to Walmart when we go to pick up the medication.

We will charge your account for the cost of the prescription. If Walmart is not able to process it through your insurance, they will charge the retail cost of the medication, and you may submit that to your insurer for reimbursement.

Non-Prescription (Over the Counter) Medications

If your child needs a non-prescription (over-the-counter) medication occasionally, the Health Center will have it in stock and we will administer it to your child when appropriate. That includes pain medications, allergy medications, cold medications, etc. We do not stock naproxen (Aleve), melatonin or lactase. 

If your child needs a specific brand of over-the-counter medication/supplement, you may need to send that to camp. Contact Trudy Sirkis for approval and instructions.

If your child is on a daily over-the-counter medication or supplement, such as an allergy medication, melatonin, vitamin, etc., it must go through Pack My Rx

If your child takes an “as needed” medication/supplement that you will need to send to camp, contact Trudy Sirkis for approval and instructions. (Melatonin may not be sent “as needed,” it must go through Pack My Rx and must be listed as a “Bedtime” medication.)

Please contact Trudy if you have any questions.

Medical Forms

Health History

  • Provides our team with an overview of your camper’s health history. This form must be completed online by the parents and is due on April 1.
  • Make sure emergency contact info is up to date with proper cell phone numbers.
  • Please indicate any changes in your family or any other considerations for which we should be aware of in working with your child.
  • Medications/supplements – this is where you list ALL the medications/supplements your child will be taking. This information does not get shared with Pack My Rx. You must also register with them for any daily pill medications or supplements. We use this information to cross check medications that come from Pack My Rx.
  • If you need to make any changes to this form after April 1, please go back into CampInTouch/Campanion and update the form and resubmit. Notify Trudy Sirkis if you make any updates after April 1.
  • Allergies – If your child takes lactase be sure to list dairy as an allergy. If your child does not eat gluten, be sure to list gluten as an allergy. It is very important that you list these as allergies even if your child just has an intolerance to them. 
  • Nutritional Profile – this is where you tell us of any special dietary needs for your child. If your child is lactose intolerant or does not eat gluten, IT IS VERY IMPORTANT that you also listed those as allergies in the allergy section. 

Physical Examination and Immunization Forms

  • These forms are both due on April 1. 
  • You may use the forms provided in CampInTouch/Campanion, or you may upload the forms you receive from your doctor for your child’s school. 
  • The Physician Exam Form and Immunization Record can be completed by your doctor based on last year’s physical exam or any visit to the doctor in the past year. 
  • If your child has not had a physical or seen their doctor since February 2022, please schedule that appointment now so that the form will be in on time. 
  • If, after April 1, your child has a physical exam or sees the doctor AND there are any changes to the exam form or immunization records, please contact Trudy to provide the updated information. 
  • For the Immunization Form, you may also use a state record or an official record you submitted to your child’s school.

Insurance Card

  • This is necessary should our child need to go to Urgent Care or receive emergency medical care. It is also needed for picking up any prescriptions ordered for your child..
  • Please upload both the front and back of the card.
  • If you have a separate prescription card, please upload that as well.
  • Make sure that all prescription information is on the card, including PCR number and RX bin number. 
  • The card must be uploaded for each camper you are sending to camp.

Medication Authorization

  • This form is only needed if your camper has any medications that they are bringing with them to camp (only powders, creams, inhalers, injectables, nasal sprays, birth control pills may be brought to camp by the camper and must be turned in to the Health Center upon arrival.)
  • This form gives permission and directions to our medical team to administer the medications listed.
  • All other medications, liquid and pill form, must go through Pack My Rx. No gummy medications or supplements are accepted at camp or through Pack My Rx.
  • This form is NOT needed for any medications sent through Pack My Rx.

Updated Camper Photo

  • Please make sure your child’s photo is a current one. Change photo is located at the bottom of the Camper Profile online form.

Immunization

We strongly suggest that you consult with your physician regarding your child’s immunizations and make sure they are current. Camp follows the CDC recommendations regarding immunization requirements. Most campers have already received the following vaccines prior to this summer. For Summer 2023, the following Beber Camp Immunization Requirements must be completed prior to the start of the designated session in order for your child to be allowed to participate in camp:

  1. All campers must have received two doses of the MMR vaccine (Measles, Mumps, Rubella)
  • First dose at 12–15 months
  • Second dose at 4–6 years
  • Dose 2 may be administered as early as 4 weeks (28 days) after dose 1.
  1. All campers must have received two doses of the Varicella vaccine (Chickenpox)
  • First dose at 12–15 months
  • Second dose at 4–6 years
  • Dose 2 may be administered as early as 3 months after dose 1 (a dose administered after a 4-week interval may be counted).
  1. All campers must have received three doses of the Hepatitis B vaccine or other proof of immunity described in Section 665.250(f). Proof of prior or current infection, if verified by laboratory evidence, may be substituted for proof of vaccination.
  • First dose at 0
  • Second dose at 1-2 months, given at least 4 weeks after dose 1
  • Third dose at 6-18 months, given at least 8 weeks after dose 2
  • Time between dose 1 to dose 3 must be at least 16 weeks (4 months)
  1. All campers must have received a five-dose series vaccination for diphtheria, tetanus, and acellular pertussis(DTaP/DTP/DT/Td). Campers age 11+ should have received one dose of the tetanus, diphtheria, and acellular pertussis vaccine (Tdap). 
  • First dose at 2 months
  • Second dose at 4 months
  • Third dose at 6 months
  • Fourth dose between 15-18 months
  • Fifth dose between 4-6 years old
  • Adolescents receive a single dose of Tdap, preferably at 11 to 12 years of age.
  1. All campers age 11+ must show proof of receiving one dose of meningococcal conjugate vaccine (MCV4). Campers age 16+ must show proof of second meningococcal conjugate vaccine (MCV4).
  • First at 11–12 years
  • Second dose at 16 years
  1. All campers must have received a 4 dose series of the Poliovirus vaccine.
  • First dose at 2 months
  • Second dose at 4 months
  • Third dose between 6-18 months
  • Fourth dose between 4-6 years, must be given at least 6 months after the previous dose.
  1. We recommended that campers be vaccinated against Influenza and Hepatitis A.
  2. We strongly recommended that campers be up to date on their Covid-19 vaccination.

Health Center

Beber Camp’s Health Center is open 24 hours a day. It is staffed by a health center administrator, 4-5 nurses, and a physician. The Health Center is centrally located, air-conditioned and well-equipped to meet most health needs.

Should a camper need emergency medical attention and treatment, we are less than 5 miles from the ProHealth Medical Group Clinic and Emergency Room.

Your camper’s health, safety, and well-being is our top priority. Our medical staff provide excellent medical care should a camper visit, or be admitted to, the Health Center, need to take medication, or need some extra attention.

Communication From the Health Center

Parents/Guardians will be contacted by the Health Center if:

  • Your camper has been admitted to stay in the Health Center overnight.
  • Your camper is placed on a new prescription medication.
  • Your camper has a fever of 101 degrees Fahrenheit or higher.
  • Your camper needs to be, or has been, taken off-site to seek medical attention.
  • We have questions regarding your child’s health.

Parents/Guardians will not be contacted by the Health Center when:

  • Your camper receives a small cut or scrape.
  • Your camper receives over-the-counter medication.
  • Your camper rests in the Health Center for a short period.

Parents/Guardians are always welcome to call for an update on how their camper is doing. 

Allergies

Beber Is An Allergy-Aware Camp. We recognize that many campers have specific dietary needs. We firmly believe in creating a safe and inclusive environment for all campers at Beber Camp. Beber does not use nuts in any menu items and we do not serve peanut butter at meals. It is impossible to guarantee that camp can be fully peanut or nut free due to manufacturing processes and labeling. Beber is proud to be able to provide alternative meals for those with food allergies such as gluten, dairy, and egg.

Please be sure that you have listed all allergies in the Allergies section of the online Health History form. If your camper has a gluten intolerance or dairy intolerance, it is very important that you also list those in the Allergies section of the online Health History form.

Pack My Rx - IMPORTANT INFORMATION PLEASE READ EVERYTHING IN THIS SECTION BEFORE REGISTERING WITH PACK MY RX.

This handy graphic should be helpful in determine if you need to use Pack My Rx.

GUIDE TO MEDICATIONS AND SUPPLEMENTS

 

In our ongoing commitment to ensure the safety of our campers who take any medications while at camp, we work with Pack My Rx, which uses the pharmacy, Direct Meds of Florida

Pack My Rx is the only way for daily pill medication to be accepted at camp. The only exception is if the pharmacy notifies us it is unable to accept your insurance or fill a particular medication and then we will work with you to have it sent to camp properly. If that happens, please contact Trudy immediately and she will give you instructions on what to do.

Pack My Rx will package your child’s medications in strips of individual pouches labeled with your child’s name, medication(s), date, and time of day to administer. This distribution method is endorsed by the American Camp Association, as it ensures higher efficiency, lower risk of error, reduced waiting time for your campers, and increased focus on overall health. 

Important information to know ahead of time:

  • Registration opens on February 1st; it is important to register as early as possible at packmyrx.com.
  • Prescriptions have to be sent to Direct Meds of Florida at least one month before camp starts but can be sent as early as February.
  • Direct Meds of Florida will fill a 30-day supply for all prescriptions and send to camp prior to your child’s arrival, but will usually not submit to your insurance until your child is at camp. Please ask your insurance to allow a vacation override for the summer camp months. If your child is at camp for more than 30 days, a 30-day refill will be sent to camp. 
    • Any medication packed for camp that is not used at camp is sent home with your child.
  • You may refill any necessary medication before camp starts, but do not fill prescriptions at home while your child is at camp. Leave any unused medication at home for use after camp.
  • Most commercial prescription insurance plans are accepted. Medicaid is not accepted.
  • Parents are responsible for all out-of-pocket expenses.
  • Gummies, dissolvable pills (such as redi-tabs) and liquids cannot be packed in pouches so please substitute with tablets or chewable alternatives.
  • If you have used Pack My Rx before, your login information remains the same, but you need to create a new registration for each summer
  • Once you have registered with Pack My Rx, you will need to contact Pack My Rx IN WRITING (email info@packmyrx.com) directly if you have any changes in medications later.
  • Ensure all medications listed in the Health History Form match the medications you register with Pack My Rx.

Please complete your registration at packmyrx.com as early as possible, so that Pack My Rx can guarantee the timely arrival of medications to camp and avoid any late fees and/or expedited shipping fees.

Pack My Rx registration needs to be completed online. Please take extra care to enter all information accurately, to avoid any errors. 

Listed below is all the information needed to register with Pack My Rx:

  1. Instructions on how to register
  2. Instructions for your physician on how to send prescriptions to Direct Meds of Florida.
  3. Information about registration fees, prescription insurance, and late fees.

Using the Pack My Rx packaging process is required for all daily pill-form medications, whether prescription or over-the-counter. This also includes any over-the-counter vitamins or supplements your child may take.

If your child takes any kind of “as needed” medication or supplement, please get in touch with Trudy for instructions.

CLICK HERE TO DOWNLOAD THE PACK MY RX PHYSICIAN LETTER

As gummy medications, gummy vitamins/supplements, liquids and dissolvable pills (including redi-tabs) cannot be packed out safely, we will not accept any gummy medications, gummy vitamins/supplements, liquids or dissolvable pills at camp. 

If it is a prescription medication, your doctor must write a prescription for a comparable chewable substitute if you want your camper to have that prescription medication at camp. If it’s an over-the-counter medication/vitamin/supplement, you must request a chewable alternative when you register with Pack My Rx. Please contact your doctor if you have questions about how to choose an alternative over-the-counter medication.

The only medications exempt from using Pack My RX are powders (such as Miralax), lactase, inhalers, nose sprays, creams, oral contraceptive pills, eye drops, Accutane, epinephrine auto-injectors and other injectable medications (such as insulin, growth hormones, allergy shots), Please review “Medications Exempt from Pack My Rx” in the FAQ below for details on sending these medications to camp.

IF YOUR CHILD TAKES ANY “AS NEEDED” MEDICATIONS, PLEASE CONTACT TRUDY BEFORE YOU REGISTER FOR PACK MY RX. (This does not include things that we stock at camp like ibuprofen, acetaminophen, Benadryl, cold and cough medicines, etc. You do not need to list or send those medications.)

For any medications being sent directly to camp by the parent, a parent must complete and sign the Beber Camp Medication Authorization Form. THIS FORM IS ONLY TO BE USED FOR THE EXEMPT TYPES OF MEDICATIONS LISTED ABOVE AND DOES NOT GO TO PACK MY RX. These medications may be sent with your child on the first day of camp.

The Beber Camp Medication Authorization Form must be uploaded to our website in the appropriate place in the forms section. You must upload each child’s forms all at once, so please wait until you have all the signed forms you need (parent’s signature for over-the-counter meds and the doctor’s signature for prescription meds). Save the hard copies in case you need to add any forms later, so you can upload them all again together. 

Most of this information can also be found on packmyrx.com under the Camp Parents’ tab and during the registration process. 

If you have used Pack My Rx before, your login information remains the same.

FAQS

Medications Exempt From Pack My Rx

The only medications exempt from using Pack My RX are powders (such as Miralax), lactase, inhalers, nose sprays, creams, oral contraceptive pills, eye drops, Accutane, epinephrine auto-injectors, and other injectable medication (such as insulin, growth hormones, allergy shots).

The instructions for sending these medications are listed below.

For all exempted prescription medications, you must have your doctor complete the Beber Camp Medication Authorization Form.

For any exempted over-the-counter medications, a parent must complete and sign the Beber Camp Medication Authorization Form, it does not require a doctor’s signature.

The Beber Camp Medication Authorization Form must be uploaded to our website in the appropriate place in the forms section. You must upload each child’s forms all at once, so please wait to do that until you have all the signed forms you need (parent signature for over-the-counter meds and the doctor’s signature for prescription meds). Save the hard copies in case you need to add any forms later, so you can upload them all again together. 

The Beber Camp Medication Authorization form is only to be used for the exempt types of medication, it does not get used for medications coming from Pack My Rx.

Inhalers, creams, nasal sprays, eye drops, and Auto Injectable medications: 

  • Please label the individual item (not the box) with your child’s full name, use tape or other sticky label- do not write directly on the plastic cases or tubes, as it will rub off.
  • In all cases, please also send the box that has the prescription label on it.
  • Your child must turn these in to camp on the first day and they will come to the Health Center to use the product as indicated on the Beber Camp Medication Authorization Form.
  • Emergency Inhalers: please send two inhalers (labeled as described above) with your child to camp – your child will keep one in the cabin to carry and use as needed and we will keep the second in the Health Center as a back up.
  • Epinephrine Auto Injectables: Please send two – four injections with your child and label as described for inhalers. Depending on how many you send, we will keep one or a set of two in the Health Center as back up and your child will keep one or two in the cabin.
  • Growth Hormones and other Injectables: should come in their original packaging and will all be kept in the Health Center and the box should have the prescription label on it. We recommend shipping those to camp in advance.

Miralax or other powders:

  • For Miralax, if your child is able to take the full dose in the individual packets, please send individual packets Label each individual packet with your child’s full name. The individual packets are much easier to administer to your child. 
  • If your child cannot take the dose in individual packets, then please send a bottle and label the container with your child’s full name. Do not write directly on the plastic container as it will wear off, please use tape or some kind of label.

Oral contraceptive pills and Accutane:

  • Please send with your child on the first day of camp. Be sure your child’s name is clearly labeled on each one in a way that it will not wear or rub off. If possible, please make sure the prescription label is attached or that you include the box for the product that has the prescription label on it.
How to Create an Account
  1. Log on to Packmyrx.com 
  2. At the upper right corner, click on the “Get Started” button.
  3. Enter your name and last name, email and create a password.
  4. Select role: Camp Parent
  5. After completing this first part, you will receive an email with a link to begin registration.
How to Create an Account
  1. Click on the verification link you receive in your email to begin registration. 
  2. Enter the first 3 letters of your camp (BEB) and select it from the drop-down menu.
  3. For Camp Sessions: select session(s) your child will attend.
  4. Fill out all required fields (with an *)
  5. We require contact info for only one parent but need at least 2 phone numbers. 
  6. If your contact information is international, there is a box you must check to be able to fill out your information.
  7. If you would like Pack My Rx to bill your prescription insurance, it is important to fill out all the required information. If you do not know the Rx Bin, Rx Group, Rx ID, or Rx PCN, please call the number on your insurance card and find out this information.
  8. It is also mandatory to submit a copy of your insurance card by uploading a photo of the front and back of the card. In case you have difficulty uploading the photos, they can be emailed to info@packmyrx.com.
  9. If you have ongoing refills at your local pharmacy, we need the pharmacy information.
  10. The information for each prescription and over-the-counter medication has to be entered separately and you must click on “save” after each one. When filling in medication information, please make sure everything matches what is written on the actual prescriptions. Please specify your preferred med times: (Breakfast, Lunch, Dinner or Bedtime)
  11. A credit card is needed to complete registration. The registration fee will be charged to that card and we will keep the encrypted number on file for any medication charges as well as any late fees. We do not accept FSA/HSA cards.
  12. Please read all acknowledgments carefully, and click each box.
  13. Click on “submit registration” to finish.
Prescription Insurance
  • We accept most prescription insurance plans and co-payments should be similar to those at your local pharmacy.
  • Once we receive your registration, we will verify coverage and notify you if we have any issues. 
  • We do not accept any Medicaid plans other than Florida’s. Contact Trudy for instructions if you use Medicaid in any other state.
  • We will make every effort to bill your insurance. In the event that prescriptions are not covered, we will contact you to give you options for getting the medication. You are responsible for any out-of-pocket cost and it will be charged to your credit card.
  • Although prescriptions usually cannot be filled until the monthly refill date, we will dispense the medication so it arrives on time to camp. Please understand that you cannot refill your child’s medication while your child is away as this will cause your insurance to reject Direct Meds’ insurance claim.  If we cannot bill the insurance before shipping the medication, we will continue to try to bill your insurance for a maximum of 30 days, after which we will charge your credit card the full retail price of the medication dispensed.
Fees

Registration Fee 

  • $60 per child, for a 30-day supply
  • $70 per child, for a 60-day supply
  • Will be charged to your credit card when registration is submitted.

30 days (May 18 – 1st session and June 15 – 2nd session) before camp starts, Direct Meds of Florida must have:

  • A completed registration
  • All prescriptions for 30 days, plus a refill or additional script for 8-week campers, including campers going to Israel.
  • Copy of insurance card, if you are getting prescription meds and want us to bill your insurance

The following Late Fees will apply if any of the above requirements arrives late:

   $30 Fee: if less than 30 days before camp starts

   $85 Fee: if less than 15 days before camp starts

  • This covers 2-day UPS shipping.
  • This fee will also be charged if there are any medication changes that require a special rush shipment.
Other Payment

Medication Cost

  • The registration fee does not include the cost of any medication. Any medication not covered by insurance, including co-payments and the cost of over the counter medications, will be charged to your credit card. 

Please note that in the event that we cannot obtain a particular brand of supplement and you have to send a sealed bottle to Pack My Rx, you will be charged a $10 repackaging fee per supplement.

How Will My Child Get to Camp?

The first day of camp is an exciting start to the summer. We will have welcoming staff members ready to greet your child and start the exciting process of developing positive and life long relationships.

Summer 2023 Dates for reference:

SESSION START DATE END DATE
First Session June 18 July 14
Rookie 1 (Up to Entering 5th Grade) June 18 July 2
Second Session July 16 August 11
Rookie 2 (Up to Entering 5th Grade) July 16 July 30

Flight Information

We understand and appreciate that by choosing Beber Camp, many parents are also making a decision to send their child a great distance. The partnership between parents and camp is essential in helping to ensure that everyone has a safe, positive summer experience. We are committed to working with your family to make getting to and from camp as safe and easy as possible.

We offer transportation to pick up your child(ren) from Chicago O’Hare airport; it is important to note that all flights need to arrive at Chicago O’Hare Airport between 10 AM – 2 PM.

Chaperone Escorted Flight Options

Based on feedback from families and chaperones, we are requiring parents to bring their children to their gate (Unless you are flying from New York as they do not allow you to do this, you will meet the chaperone at the check-in area). You will be able to pick up a gate pass when checking your child(ren) in. If you have any issues on the day of departure, you will be able to contact your chaperone and they will assist you.

Beber Camp provides chaperone-escorted flights from a handful of our communities, as well as for our Pioneer Israel Trips. We will be uploading the escorted flight details in the near future – they will be accessible in CampInTouch’s news section. 

A chaperone will meet you and your camper at the airline gate (unless flying from New York, where you will meet at the check-in desk), and fly to Chicago with the campers. They will then meet with Beber staff, who will take them up to camp with other campers from their flight.

At the end of each session, your camper will fly with the group back home, and the chaperone will bring the campers to baggage claim. When booking your flight, as the flight chaperones are still being confirmed, you can write “Beber Camp Representative.” Once we have this information, we will update our families.

Please feel free to book these flights and join our staff to and from camp each session! There is no charge for this escort service. We choose flights based on time, ticket price, and preferred airports.

Non-Escorted Flight Options

We offer transportation to pick up your child(ren) from Chicago O’Hare airport; it is important to note that all flights need to arrive at Chicago O’Hare Airport between 10 AM – 2 PM.

When flying into O’Hare, your child will be met at baggage claim unless they are flying as an unaccompanied minor. You must provide your airlines with the name and contact information for the Beber Staff member meeting the flight so that we can get our staff through security if your camper is flying as an unaccompanied minor.

We can not guarantee that we will be able to send staff through security (unless for an unaccompanied minor) at the airport. If your child is not flying as an unaccompanied minor, we ask that your child call us once they have landed (number provided nearer the time), and we will meet them at baggage claims if we cannot meet them at the gate.

Bus transportation is provided at no additional charge between Chicago O’Hare Airport and Beber Camp.

Arrival and Departure Times

Transporting almost 200 campers and staff between O’Hare Airport and Camp is an enormous logisitical process. In order for campers to be supervised and safely transported to and from camp, all flights must be booked to arrive at, or depart from, O’Hare Airport between 10:00 AM and 2:00 PM. 

Please reach out to Will before you book your flight should you not have an option within the given timeframe.

Driving to Camp

Summary: When you drive to camp, there will be staggered drop-off times between 10 AM – 3 PM. On departure day, 4-week campers will take buses to the Chicago Suburbs (Session 1 – Deerfield High School – 1959 Waukegan Rd, Deerfield, IL 60015 / Session 2 – TBC) or Chicago O’Hare, except for Wisconsin and Minnesota families, who will be able to pick their camper up from camp.

We are strongly recommending all families from the Chicago (city and suburbs) area drive to camp. We will continue our “kiss and drop off” process during drop-off. You will be preassigned with a drop-off location and time, which you will receive before your camp arrival. On the day of arrival, there will also be staff members to help guide you to the right location.

We highly recommend you drop your luggage off with the luggage truck the Friday before the session starts. This way, your child’s luggage is already in their cabin waiting for them when they arrive.

For directions to camp please see check out our directions page.

Bus to Camp

Returning for summer 2023, we will be offering a bus to camp from the Chicago suburbs. The bus pickup location will be Deerfield High School (1959 Waukegan Rd, Deerfield, IL 60015) for both sessions. Please note that the drop-off location at the end of Second Session (August 11) will be in a different location due to limitations that day at Deerfield High School, as soon as we have a location confirmed, we will update the families.

No luggage will be allowed on the bus. All luggage must be sent up on one of the complimentary luggage trucks, dropped off at camp, or shipped to camp. See more details about luggage trucks below. Campers will be allowed one small carry-on for the bus.

End of Session Pick Up

Chicago (City and Suburbs) Families of 4 & 8 Week Campers

Campers will be picked up by parents from the Chicago suburbs (Session 1 – Deerfield High School (1959 Waukegan Rd, Deerfield, IL 60015) / Session 2 – TBC). We will have staggered bus arrivals at the location to help reduce congestion at the pickup site.

Chicago (City and Suburbs) Families of Rookie Campers

Parents will pick up rookies from camp. We will be having our pickups staggered (between 10:00 a.m and 11:00 a.m.) at the Gym on upper camp. Nearer the time, you will get specific information on the pickup. 

If your child decides to extend and stay four weeks, please refer to the 4-week camper information above.

Wisconsin, Minnesota, & Outside of Chicagoland Families

If you are from Wisconsin. Minnesota, or are driving from Milwaukee Airport, we will have a specific pick-up point on-site and a time slot for you. If you aren’t coming from Wisconsin, Minnesota, or Milwaukee Airport, you will meet the buses in the Chicago suburbs.

Getting Your Luggage to Camp

Luggage Trucks

Beber provides luggage trucks up to camp from Chicago (city and suburbs) for both sessions. All luggage can be dropped off at the truck on the Friday prior (1st session: June 16 / 2nd session: July 14) to the session starting. Please note Campers will be allowed one carry-on when driving up. At the end of the session, all luggage trucks will drop off at our Suburb’s location listed below.

Chicago (Suburbs) luggage truck location: Deerfield High School (1959 Waukegan Rd, Deerfield, IL 60015)

Please note that the drop-off location at the end of Second Session (August 11) will be in a different location due to limitations that day at Deerfield High School; as soon as we have a location confirmed, we will update the families.

Chicago (City) luggage truck location: Jewel Osco – 4 – 7 PM

3400 N Western Avenue, Chicago, IL 60618

Shipping Your Luggage

Families who are interested in shipping their camper’s luggage to camp have the option of doing so via Ship Camps.

Ship Camps sends your child’s luggage, and duffle bags ahead to make the journey to camp easier than ever.

Full-Season Campers

To allow our staff the opportunity to prepare for Second Session, we need all First Session campers picked up. Eight-Weekers are not permitted to stay at camp between sessions. Campers attending both sessions can spend the intersession weekend at home or with a Chicagoland family. Laundry services are provided for campers attending both sessions, and they are encouraged to leave the bulk of their luggage at camp.

Canteen & Spending Money

Campers receive canteen twice weekly and have an opportunity to select candy, soda, snacks, and toiletries. This service is included in your tuition. 

While it is not essential for your child to have money in camp, many campers do bring cash for out-of-camp trips. We recommend Rookies bring $20 and 4-week campers bring $50.

Camp will be responsible for money or valuables placed in the safe but assumes no responsibility for cash or valuables kept by the camper in their cabin. Please encourage your child to deposit their money in their cabin’s “valuables envelope,” which will be collected by the counselor, and put in the safe, on the first day of camp.

What If My Child Forgets Something?

Please contact the office (847 677-7130) as many items, such as toothpaste, deodorant, shampoo, etc. are available at the canteen. We will make sure your child has everything they need. 

However, If you still need to send something to your child, please contact the office at 847-677-7130 to make arrangements. Packages received without prior approval will be returned to the sender. All approved packages are opened by office staff to verify the contents are permitted before it is delivered to the camper.

Laundry

Laundry is sent out every 8 days and comes back 2 days later. Rookies should plan on sending their dirty laundry out with the rest of camp. The packing list allows your camper to have enough outfits to last while our clothes are being cleaned. Laundry will return to camp cleaned, dried, folded, and shrink-wrapped for our campers to unpack into their cubbies.

Screen-Free Policy

Beber Camp Is Screen-Free

Please leave all expensive electronics at home! These devices have a way of getting lost or broken at camp.

Our professional staff and Board of Directors have come to this decision to:

  • Encourage our campers to spend more time off their beds and outdoors
  • Promote socialization between campers
  • Remove the divide between “the haves, and the have-nots” in each cabin
  • Reduce the stress associated with the damage to and theft of electronics
  • Give campers a much needed break from the world of technology
  • Allow campers to fully embrace the connections they make with other campers
  • Ensure that our campers are not exposed to age inappropriate material

If you have any questions about our screen-free technology policy, please feel free to contact our office.

The only electronics allowed at Beber are digital cameras (no Go-Pros) and music players that are either screen-less or don’t have apps/photo/video capability. We have curated a list of some devices that fit this criterion (we have not tested these devices, therefore, we cannot recommend any specifically).

Beber Acceptable Devices

All other music players, ebook readers, portable game devices, and video players should remain at home. Camp is one of the few places throughout the year where kids can truly unplug and we have made this decision to both honor and recognize this space and as a result of direct parent feedback.

Our professional staff and Board of Directors have come to this decision to:

  • encourage our campers to spend more time off their beds and outdoors
  • promote socialization between campers
  • remove the divide between “the haves and the have-nots” in each cabin
  • reduce the stress associated with the damage to and theft of electronics
  • give campers a much-needed break from the world of technology
  • allow campers to fully embrace the connections they make with other campers
  • ensure that our campers are not exposed to age-inappropriate material

All electronics brought to camp that do not adhere to the policy will be collected with the first 24 hours of arrival to be placed in the camp safe. Camp will not be responsible for any uncollected electronics.

Bar/Bat Mitzvah Tutoring

Beber Camp provides opportunities for campers to meet with their B’nai Mitzvah tutor for any camper celebrating their B’nai Mitzvah in the upcoming year. Each lesson is approximately 20 minutes, and we can typically accommodate one lesson per camper per week. Campers should bring all their materials with them to camp and are encouraged to spend their own time preparing for their lesson. Campers who have the materials on a screened device, such as an iPad, will be asked to turn in their device to our Director of Jewish Life to be safely stored by camp and then provided at tutoring time. To sign up for tutoring, please complete the form by logging into your CampInTouch account or on the Campanion App.

Contact Stacy Greenberg with any questions.

Staff Appreciation

Our staff members are hardworking and dedicated people who have been selected for their skills and integrity. They have been instructed, and have agreed, not to accept any gifts or monies from Parents in accordance with the American Camping Association Guidelines of Professional Ethics. A gratuity fund has been established, and recommended amounts are listed on the application and are added to your tuition bill. Families may opt out by contacting the camp office. All monies collected through gratuity will go directly to the 2023 gratuity fund for items like: staff in-services, trainings, day-off facilities, and evening activities.

Beber Camp is committed to providing tuition assistance to families who demonstrate a financial need to help send their child(ren) to camp.

As such, internal need-based assistance is available through our scholarship fund for all of our programs, and we have partnered with the One Happy Camper (Campership) program to provide first-time incentives to encourage parents to choose Jewish camp. See below for the Beber Financial Aid application and for tools to help make camp more affordable for your family.

Need-Based Assistance

In partnership with our alumni, board, private foundations, and individual donors, Beber Camp is able to provide financial assistance to our camp families.

  • Beber Camp offers need-based scholarships to all of our families.
  • One source of scholarship funds can be your local synagogue. Many synagogues provide assistance on behalf of their member families for camp programs.
  • Another source of financial assistance is the Jewish Federation in your community. Many local Federations now sponsor need-based camp scholarships.
  • We are committed to being your partner as your family moves through the financial aid process. Please do not hesitate to contact us at (847) 677-7130 with any questions or concerns.

Click here to fill out the 2023 financial aid application.

Click here if you need to submit additional financial documents.

Applications for need-based assistance are now open and due as soon as possible.

One Happy Camper First-Year Incentive Grants

Intended for Jewish children not currently participating in a daily immersive Jewish experience, this gift – Up to $1,000 for first-year campers, and $700 for rookies – is a bold statement about the importance of the overnight Jewish camp experience to the future of our community.

To apply for this grant, visit onehappycamper.org.

The system will automatically determine your eligibility based on a variety of factors.

Traveling to Israel with our Pioneer Program?

Have a camper who is participating in the Pioneer Israel Trip? Exciting! The Financial Aid process for this program is similar but separate from the general camp scholarship program. Families requesting financial assistance for the Pioneer Israel Trip should complete the Beber Camp Financial Aid Application and pursue sources of local funding for teen leadership Israel programming.

Community Support

Beber Camp, as well as many local communities, have set aside monies specifically for sending campers to Israel. We have highlighted several communities and listed relevant contact information below:

Chicago, Illinois - Jewish Federation of Metropolitan Chicago

In Chicago, the funding criteria and applications for the JUF’s Israel Trip financial aid programs are online. We’ve linked to them here:

Cleveland, OH - Jewish Education Center of Cleveland

Information regarding scholarship specific to the Cleveland area can be found here

Louisville, KY - Jewish Community of Louisville

Applications for both camp and Israel can be found here.

  • Campers that have never been on an organized trip to Israel can be eligible for up to $4,000 in scholarship.
  • Campers that have been on an organized trip to Israel can be eligible for up to $1,000 in scholarship.

Milwaukee, WI - Milwaukee Jewish Federation

While the Milwaukee Federation does not have financial assistance available for Israel teen programs, families can utilize any monies they have set aside through the “Passport 2 Israel” program. Questions about utilizing these funds can be found here.

Below you will find our packing list to help you prepare for camp. Need more information about packing? Check out our blog post on it!

Getting Ready For Camp - Packing List 2023

Getting Ready For Camp - Campanion

NEW FOR SUMMER 2023: Campanion is the new mobile app we’re using to connect you with your child’s camp experience through a personalized stream of content from camp. With brilliant photography, regular updates from camp, and more, Companion connects you to camp like never before. You will also have the ability to register for camp and fill out your forms on this app.

You now have the ability to download high-quality photos from the app for free!

Before camp starts, please do the following:

  1. Download the Campanion app (Apple App Store) (Google Play Store)
  2. Login using your CampInTouch login and password – this is the same information you used to register.
  3. Upload a reference photo of your child to Campanion – this is so the facial recognition technology can tag photos of your child while they are at camp.
  4. Please make sure you allow push notifications, this allows us to let you know when we upload photos of your camper and we will be using the platform to contact you regarding forms and other summer updates.

Getting Ready For Camp - Campanion Menu

Explaining the Menu – access via the three lines at the top-left of the page

Stream

This is our “news feed”; this is where you find photos of your child(ren) and microposts (which are updates from camp).

Photos

This is where you can find the full camp photo albums as well as photos tagged of your child.

Favorites

This is where all of your favorite photos will be stored. You can make a photo a “favorite” by clicking the star at the bottom of the photo when it is selected.

Letters

This is where you can send letters to your campers; these will then be printed out and given to your child(ren) by the following rest hour. Our daily cut-off for printing letters is 10 AM; any letters sent after that time will be printed the following day. We are still working with CampMinder to find a solution to fit more than one letter/email on a page, it is a limitation of the software, and because of this, we ask that you send one longer letter when you do write rather than multiple short letters.

My Campers

This is where you will find information about your campers enrolled and change the reference photo you use for the facial recognition technology.

Registration

This is where you can register for the summer!

Forms

This is where all of your child’s forms will live; it is a much easier way to submit forms. For any paper forms, you can upload them using the paper scanner built into the app. For forms like the Medication Authorization Form, please ensure you scan all the pages/copies when you upload the form, so it compiles as one PDF. Save the hard copies or images in case you need to add any Medication Authorization forms later so that you can upload them all again together. 

Help

Here you can reach out to CampMinder if you are having trouble with the app, you will also find the app’s FAQ.

 

Countdown to Summer 2023!

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