getting ready
CREATING POSITIVE EXPERIENCES
Our campers, parents, and families are the most important part of the Beber community. We want to make sure that your experience is positive before, during and after the summer. During the year, we send out monthly bulletins via email with all the information necessary to help you prepare for the summer, as well as share community updates. During the summer, we post hundreds of pictures and upload a Director’s Corner Blog every night. After the summer, we ask our families to complete surveys, so we can learn, grow and continue to deliver the best possible Jewish summer camp experience possible. Constant communication and conectivity is an important key to our success.
table of contents
Forms
The Importance Of Camper Forms
Completing camper forms on time is one of the most important things parents do before sending their children to camp. We review the information along with our counselors, division leaders, medical staff, and camp clinicians. We understand that some information is extremely personal in nature, and we respect your reluctance to want to disclose this to us. However, our commitment to partnering with your family relies on an honest description of your child, including their strengths and weaknesses, special talents, fears and ambitions, and so on.
ALL camper forms are due by April 1. If you register after April 1, forms must be submitted within ten days of registering. The Physician’s Exam form, Immunization Record, and online Health History form are also due then. If your child has a physical scheduled after April 1, you must have your physician complete the Physician’s Exam form based on the previous year’s physical or most recent doctor visit and it must be submitted by April 1. If, after April 1, there are any changes to your camper’s health status, please notify the Health Center at healthcenter@bebercamp.com.
All forms and instructions are available through CampInTouch or the Campanion app.
HOBBY SELECTIONS
With your camper, complete the Hobby Preference Sign Up form by checking ‘yes’ or ‘no’ for waterskiing, sailing, and the aqua park, and then submit. This pre-selection ensures everyone has the opportunity to try these specific hobbies, and campers will see their pre-assignments on their hobby sheet. Changes can still be made at camp when they sign up for other hobbies.
UPDATED CAMPER PHOTO
Please make sure your child’s photo is a current one. You can change the photo either at the end of the Camper Profile form or directly via the Camper Photo form. With the Campanion app, you can also upload a reference photo of your camper(s), and the system will automatically tag any photos of your camper(s) and notify you via push notification when photos are posted.
Communication
At Beber, one of the most important elements of youth development is building independence. Part of that process is managing the way we communicate during the summer. We, of course, want you to be in touch with your child, and at the same time, we want them to experience being away from home in an independent way. With that in mind, we ask that campers use writing as a tool to communicate during the summer. Campers write a postcard home weekly and will be given four pre-printed email cover sheets that can be scanned and sent home as another way to communicate. However, there is nothing better than receiving a letter in the mail, and we hope you will encourage and educate your child about the importance of writing good old-fashioned letters home while away at camp! Sending them with pre-stamped and pre-addressed envelopes will increase the likelihood of them writing!
Campers receive mail during rest hour, Sunday through Friday. Campers do not receive mail on Saturday. You will receive an email on the first night of camp noting your child’s safe arrival and bunk information. The email will come from info@bebercamp.com, so add us to your “safe list.” Once you have your child’s bunk information, please write it on all correspondence. Parents can send one-way emails (called letters on the Campanion app) to their campers through their CampInTouch account or on the Campanion app. You can send free messages through the web interface or set up your child with their own email address (for a fee). We print emails every day at 10:00 am, Central Time. Our photographers work hard to capture campers at various locations around camp enjoying all their activities. If you don’t see your camper one day, check back another. Our goal is to share their smiles with you as often as possible. With the Campanion app, if you upload a reference photo of your camper(s), the system will automatically tag any photos of your camper(s) and notify you via a push notification when they are uploaded.
At the end of each exciting day at Beber, Michael sits down to share in a blog post details of the day, information about programming, and info throughout the summer, reinforcing Beber’s core values and commitment to a summer of a lifetime.
We do not accept packages from Amazon and other third-party vendors unless the office team approves it in advance. Only flat envelopes will be permitted.
Based on feedback from our community and our desire to keep campers focused on being present at camp and less distracted by material items, care packages will not be accepted at camp.
Great to send:
- Magazines
- Mad Libs
- Photos
- Newspaper clippings
Not accepted:
- Care packages
- Any food (including candy)
- Any contraband
- Squirt guns
- Water balloons
- Silly String
- Fireworks
We do permit gum and individual drink powder packets, but they must fit into a flat envelope. If you need to send something to your child, please contact the office at 847-677-7130 to make arrangements. Packages received without prior approval will be returned to the sender. All approved packages are opened by office staff to verify the contents are acceptable before they are delivered to the camper.
Phone calls to or from your camper are not permitted unless there is an emergency or if is your camper's birthday. If your child has a birthday at camp, they will call home during lunchtime. If this time does not work, please call the office to get in touch with your child’s Division Leader.
On their birthday, your child will receive a treat from the kitchen, and the entire camp will sing Beber’s version of the “Happy Birthday” song! Due to the sheer volume of potential calls, campers cannot call home for parent or sibling birthdays, anniversaries, etc. Still, they are welcome to make signs and find a photographer to take special photos that will be uploaded to CampInTouch.
Health & Wellness
To ensure the best possible quality of care in our health center, we require all campers who take DAILY pill medications/supplements, including prescription and over-the-counter medications, vitamins, melatonin, etc., to enroll in a pharmacy service provided by Pack My Rx through their website.
Pack My Rx registration begins February 1. This service ensures higher efficiency, lower risk of error, reduced waiting time for your campers, and increased focus on overall health.
Pack My Rx is the only way for daily pill medication/supplements to be accepted at camp. If they are unable to accept your insurance or fill a medication, you must contact us and we will work with you to have it sent to camp properly.
WE DO NOT ACCEPT any gummies, dissolvable pills (like claritin redi-tabs), or liquids. If your child takes one of those, please switch to chewables before camp starts so that your child will be used to them. If you feel your child needs an exception to this, please contact Trudy for instructions. There are no exceptions for gummies.
Please see our website for more details about medications at camp. Below is a handy guide for determining how medications should come to camp.
This handy graphic should be useful in helping you determine if you need to use Pack My Rx.
The only medications EXEMPT from using Pack My RX are:
- Powders (such as Miralax)
- Inhalers
- Lactase (Lactaid)
- Nose Sprays
- Eye Drops
- Creams
- Oral Contraceptive Pills
- Accutane
- Epinephrine Auto-Injectors
- Injectable Medications (such as growth hormones, insulin, and allergy shots)
However, the above need to arrive at camp at least four days before the session begins, so you may choose to use Pack My Rx for these medications as well. (Only Accutane and contraceptive pill packets do not need to be sent in advance).
The instructions for sending these medications are listed below.
For any medications/supplements NOT coming from Pack My Rx, you must complete and upload a Beber Camp Medication Authorization form.
The Beber Camp Medication Authorization Form must be uploaded to our website in the appropriate place in the Forms Section. You must upload each child’s forms all at once, so please wait to do that until you have all the signed forms you need (parent’s signature for over-the-counter meds and the doctor’s signature for prescription meds).
Save the hard copies if you need to add any forms later so you can upload them all together.
THIS FORM IS ONLY FOR exempted medications/supplements listed above if they are NOT coming from Pack My Rx. If you have questions, please contact Trudy.
Inhalers, creams, nasal sprays, eye drops, and Auto Injectable medications (daily or as needed):
- Must arrive at camp at least four days prior to session start.
- Labeling Instructions: Please label the individual item (not the box) with your child’s full name, use tape or other sticky labels – do not write directly on the plastic cases or tubes, as it will rub off.
- In all cases, please also send the box that has the prescription label on it.
- Emergency Inhalers: please send two inhalers (labeled as described above). Your child will keep one inhaler in the cabin. The second needs to be mailed to camp to arrive at least four days prior to session start. We will keep the second in the Health Center as a backup. Be sure they have a current expiration date.
- Epinephrine Auto Injectables: Please send four injections. Your child should carry two and may bring those to camp to keep in the cabin (labeled as described above). The other two need to be mailed to camp to arrive at least four days prior to session start. We will keep those in the Health Center as a backup to send on out of camp trips and to use in an emergency should your child need it and not have the ones from the cabin readily available. Be sure they have a current expiration date.
- Growth Hormones and other Injectables: should come in their original packaging and will be kept in the Health Center. The box should have the prescription label on it.
POWDERS (for powders other than Miralax, please contact trudy@bebercamp.com) for instructions).
Miralax:
- DO NOT USE PACK MY RX.
- DO NOT SEND A BOTTLE.
- If your child takes a full dose that can be purchased in individual packets, please purchase and send those individually labeled with your child’s name on each packet.
- If your child takes less than a full individual packet dose, please individually package (in snack size bags or 4x6 bead bags) the amount your child takes each time and label each bag with your child’s name on each baggie (please use a label, do not write directly on the plastic bag as it will wear off).
- Must arrive at camp at least four days prior to the session start.
Oral Contraceptive Pills and Accutane:
- Please send currently used packets with your child on the first day of camp.
- Additional packets of oral contraceptives or Accutane must be sent to arrive at camp four days prior to the session start.
- Labeling Instructions: be sure your child’s name is clearly labeled on each one packet and that it will not wear or rub off. If possible, please make sure the prescription label is attached or that you include the box for the product that has the prescription label on it.
Lactase (Lactaid):
- DO NOT USE PACK MY RX
- Contact Trudy at least 45 days before the session begins for specific instructions on how to send these to camp so that your child will have easy access to them at mealtimes.
Melatonin:
- MUST COME THROUGH PACK MY RX.
- Be sure to put “nightly” on the instructions for Pack My Rx. DO NOT use the words “as needed.”
- Email Trudy to give your child permission to refuse it.
“As Needed” Medications/Supplements:
- Includes medications/supplements such as Aleve, Dramamine, Zofran, and Imitrex.
- Contact Trudy at least 45 days before the session begins for specific instructions on how to send these to camp.
- Must arrive at camp at least four days prior to session start.
- If you send these through Pack My Rx, then you do not need to contact Trudy.
If you need to add a new medication or make a change to exisiting medications AFTER you have registered with Pack My Rx, you must notify Pack My Rx IN WRITING at info@packmyrx.com. Be sure to also update the Health History form online and to copy Trudy, so that we can update our medical records as well. This will enable us to cross-check the medications as they come in. We strongly discourage putting kids on a "medication vacation" while at camp. Camp is not a time to try a new medication or a different medication dose or to remove a child from a medication. If this is unavoidable, please consult with Trudy prior to camp.
We have a wonderful relationship with Walmart Pharmacy just a few miles from camp. If our camp physician prescribes medication for your camper, we will contact you first, and we will use the Walmart Pharmacy to fill the prescription. The only exception will be if we start your child on Mupirocin (a topical antibiotic ointment) OR on an eye medication for conjunctivitis (“pink eye”): we will start the camper on the medication and then we will contact you. We will always contact you before we start a camper on any oral prescription medication.
When we contact you to notify you of a prescription medication needed, we will ask you to call Walmart directly to give them all of your insurance information and provide them with a credit card. Oftentimes there are issues with parents’ insurance that we cannot control or answer questions about, so it’s most efficient for parents to call them directly.
Also, please make sure that we have your RX-PCN and RX-BIN number, and that we have a copy of your pharmacy card if you have a separate card. We may need to show that to Walmart when we go to pick up the medication.
If you are already registered with Walmart, please give them a call now (262-363-8366) to make sure that your insurance and credit card information are accurate. We will charge your account for the cost of the prescription if Walmart does not have a valid credit card on file. If Walmart is not able to process it through your insurance, they will charge the retail cost of the medication, and you may submit that to your insurer for reimbursement.
If your child needs a non-prescription (over-the-counter) medication occasionally, the Health Center will have it in stock and we will administer it to your child when appropriate. That includes pain medications, allergy medications, cold medications, etc.
We DO NOT STOCK naproxen (Aleve), melatonin, dimenhydrinate (Dramamine), meclizine (Bonine) or lactase (Lactaid).
If your child needs a specific brand of over-the-counter medication/supplement, you may need to send that to camp. Contact Trudy for approval and instructions.
If your child is on a daily over-the-counter medication or supplement, such as an allergy medication, melatonin, vitamin, etc., it must come through Pack My Rx.
If your child takes an “as needed” medication/supplement that you will need to send to camp, contact Trudy Sirkis for approval and instructions.
Melatonin may not be sent “as needed,” it must go through Pack My Rx and must be listed as a “Bedtime” medication.
Be sure to list any over-the-counter medications you are sending or that are coming from Pack My Rx in the Health History form you complete online. List them in the prescription medications section. Please contact Trudy if you have any questions.
HEALTH HISTORY
- Is completed by the parent.
- Provides our team with an overview of your camper’s health history. This form must be completed online by the parents and is due on April 1.
- Make sure emergency contact info is up to date with proper cell phone numbers.
- Please indicate any changes in your family or any other considerations for which we should be aware of in working with your child.
- Prescription Medications – this is where you list ALL the medications/supplements (prescription and over-the-counter) your child will be taking. You must also list these medications separately on your Pack My Rx registration.
- If you need to make any changes to this form after April 1, please go back into CampInTouch/Campanion and update the form and resubmit. Notify Trudy Sirkis if you make any updates after April 1.
- Allergies – If your child takes lactase be sure to list dairy as an allergy. If your child does not eat gluten, be sure to list gluten as an allergy. It is very important that you list these as allergies even if your child just has an intolerance to them.
- Nutritional Profile – this is where you tell us of any special dietary needs for your child. If your child is lactose intolerant or does not eat gluten, IT IS VERY IMPORTANT that you also list those as allergies in the allergy section.
PHYSICAL EXAMINATION AND IMMUNIZATION FORMS
- These forms are both due on April 1. There are no exceptions.
- The Physician Exam Form and Immunization Record can be completed by your doctor based on the previous year’s physical exam or any visit to the doctor in the past year.
- You may use the forms provided in CampInTouch/Campanion, or you may upload the forms you receive from your doctor for your child’s school.
- If your child has not had a physical or seen their doctor since February 2023, please schedule that appointment now so that the form will be in on time.
- If, after April 1, your child has a physical exam or sees the doctor AND there are any changes to the exam form or immunization records, please contact Trudy to provide the updated information.
- For the Immunization Form, you may also use a state record or an official record you submitted to your child’s school.
INSURANCE CARD
- This is necessary should your child need to go to Urgent Care or receive emergency medical care. It is also needed for picking up any prescriptions ordered for your child..
- Please upload both the front and back of the card.
- If you have a separate prescription card, please upload that as well.
- Make sure that all prescription information is on the card, including PCR number and RX bin number.
- The card must be uploaded for each camper you are sending to camp.
MEDICATION AUTHORIZATION
- THIS FORM IS ONLY FOR exempted medications/supplements NOT required to come from Pack My Rx. (See the “Medications Exempt from Pack My Rx” drop-down above). If you have questions, please contact Trudy.
- This form is NOT needed for any medications/supplements sent through Pack My Rx.
- The Medication Authorization Form must be uploaded to our website in the appropriate place in the Forms Section. You must upload each child’s forms all at once, so please wait to do that until you have all the signed forms you need (parent’s signature for over-the-counter meds and the doctor’s signature for prescription meds).
- Save the hard copies if you need to add any forms later so you can upload them again all together.
- This form gives permission and directions to our medical team to administer the medications listed.
We strongly suggest that you consult with your physician regarding your child’s immunizations and make sure they are current. Camp follows the CDC recommendations regarding immunization requirements. Most campers have already received the following vaccines prior to this summer. For Summer 2024, the following Beber Camp Immunization Requirements must be completed prior to the start of the designated session in order for your child to be allowed to participate in camp:
- All campers must have received two doses of the MMR vaccine (Measles, Mumps, Rubella)
- First dose at 12-15 months
- Second dose at 4–6 years
- Dose 2 may be administered as early as 4 weeks (28 days) after dose 1.
- All campers must have received two doses of the Varicella vaccine (Chickenpox)
- First dose at 12–15 months
- Second dose at 4–6 years
- Dose 2 may be administered as early as 3 months after dose 1 (a dose administered after a 4-week interval may be counted).
- All campers must have received three doses of the Hepatitis B vaccine or other proof of immunity described in Section 665.250(f). Proof of prior or current infection, if verified by laboratory evidence, may be substituted for proof of vaccination.
- First dose at 0
- Second dose at 1-2 months, given at least 4 weeks after dose 1
- Third dose at 6-18 months, given at least 8 weeks after dose 2
- Time between dose 1 to dose 3 must be at least 16 weeks (4 months)
- All campers must have received a five-dose series vaccination for diphtheria, tetanus, and acellular pertussis(DTaP/DTP/DT/Td). Campers age 11+ should have received one dose of the tetanus, diphtheria, and acellular pertussis vaccine (Tdap).
- First dose at 2 months
- Second dose at 4 months
- Third dose at 6 months
- Fourth dose between 15-18 months
- Fifth dose between 4-6 years old
- Adolescents receive a single dose of Tdap, preferably at 11 to 12 years of age.
- All campers age 11+ must show proof of receiving one dose of meningococcal conjugate vaccine (MCV4). Campers age 16+ must show proof of second meningococcal conjugate vaccine (MCV4).
- First at 11–12 years
- Second dose at 16 years
- All campers must have received a 4 dose series of the Poliovirus vaccine.
- First dose at 2 months
- Second dose at 4 months
- Third dose between 6-18 months
- Fourth dose between 4-6 years, must be given at least 6 months after the previous dose.
- We recommended that campers be vaccinated against Influenza and Hepatitis A.
- We strongly recommended that campers be up to date on their Covid-19 vaccination.
Head lice is a common condition for children, in schools and camps where people are in close contact to each other. At Beber Camp, we have the following protocols in place to do what we can to reduce the possibility of having head lice in camp.
- Prior to camp, we strongly recommend having your camper checked for lice by your pediatrician or a certified lice specialist. This is especially important if your child recently had or was exposed to lice in the months leading up to camp.
- If your child has had or was exposed to lice within the three months leading up to camp, you must notify us prior to the start of the session.
- On the first day of camp we employ a professional lice and nit removal and treatment service to do an initial screening of every camper and staff member.
- If your camper is identified as having lice or nits, the professional lice company will provide treatment for your camper at your expense. We will notify you after your child has been treated. You will be charged $185 for the cost of the treatment. Beber Camp will not incur the cost of treatment nor provide a refund of tuition or fees for any camp activities missed.
- If your camper will be arriving after 5:00 p.m. on the first day of camp or after the first day of the session, you will need to have your child screened for lice by a professional lice treatment company on the day of their arrival and provide documentation of this upon arrival.
We hope that detecting lice or nits upon arrival will reduce or eliminate this issue at camp. We do not screen campers before they return home.
We have partnered with Ivy Oaks Analytics, a public health company based out of Virginia, that specializes in the control of ticks, mosquitos, and poison ivy. Although this has never been a major issue at Beber, we do everything in our power to reduce the risks associated with ticks and mosquitos. In our partnership with Ivy Oaks, we are now one of a few camps with an advanced standards certification in the treatment and control methods of tick prevention. If a tick is found on a camper, it will be removed by trained staff. Parents will be notified.
Beber Camp’s Health Center is open 24 hours a day. It is staffed by a health center administrator, 4-6 nurses, and a physician. The Health Center is centrally located, air-conditioned and well-equipped to meet most health needs.Should a camper need emergency medical attention and treatment, we are less than five miles from the ProHealth Medical Group Clinic and Emergency Room. Your camper’s health, safety, and well-being is our top priority. Our medical staff provide excellent care should a camper visit, or be admitted to, the Health Center, need to take medication, or need some extra attention.
Parents/Guardians will be contacted by the Health Center if:
- Your camper has been admitted to stay in the Health Center overnight.
- Your camper is placed on a new prescription medication.
- Your camper has a fever of 100.4 degrees Fahrenheit or higher (which requires them to be admitted to the Health Center).
- Your camper needs to be, or has been, taken off-site to seek medical attention.
- Your camper has had a tick bite.
- We have questions regarding your child’s health.
Parents/Guardians will not be contacted by the Health Center when:
- Your camper receives a small cut or scrape.
- Your camper receives over-the-counter medication.
- Your camper rests in the Health Center for a short period.
Parents/Guardians are always welcome to call for an update on how their camper is doing.
Beber Is An Allergy-Aware Camp. We recognize that many campers have specific dietary needs. We firmly believe in creating a safe and inclusive environment for all campers at Beber Camp. Beber does not use nuts in any menu items and we do not serve peanut butter at meals. It is impossible to guarantee that camp can be fully peanut or nut free due to manufacturing processes and labeling. Beber is proud to be able to provide alternative meals for those with food allergies such as gluten, dairy, and egg. Please be sure that you have listed all allergies in the Allergies section of the online Health History form. If your camper has a gluten intolerance or dairy intolerance, it is very important that you also list those in the Allergies section of the online Health History form.
Pack My Rx
In our ongoing commitment to ensure the safety of our campers who take any medications while at camp, we work with Pack My Rx, which uses the pharmacy, Paw Paw Village Pharmacy.
Pack My Rx is the only way for daily pill medication/supplements to be accepted at camp. If they are unable to accept your insurance or fill a medication we will work with you to have it sent to camp properly. If that happens, please contact Trudy@bebercamp.com immediately.
Pack My Rx will package your child’s medications in strips of individual pouches labeled with your child’s name, medication(s), date, and time of day to administer. This distribution method is endorsed by the American Camp Association, as it ensures higher efficiency, lower risk of error, reduced waiting time for your campers, and increased focus on overall health.
Important information to know ahead of time:
- Registration opens on February 1st; it is important to register as early as possible at packmyrx.com.
- Prescriptions have to be sent to Paw Paw Village Pharmacy at least one month before camp starts but can be sent as early as February.
- Paw Paw Village Pharmacy will fill a 30-day supply for all prescriptions and send to camp prior to your child’s arrival, but will usually not submit to your insurance until your child is at camp. Please ask your insurance to allow a vacation override for the summer camp months. If your child is at camp for more than 30 days, a 30-day refill will be sent to camp. Some medications require a second prescription to be sent to the pharmacy for it to be filled for an additional session.
- Any medication packed for camp that is not used at camp is sent home with your child.
- You may refill any necessary medication before camp starts, but do not fill prescriptions at home while your child is at camp. Leave any unused medication at home for use after camp.
- Most commercial prescription insurance plans are accepted. Medicaid is not accepted.
- Parents are responsible for all out-of-pocket expenses.
- Gummies, dissolvable pills (such as redi-tabs) and liquids cannot be packed in pouches so please substitute with tablets or chewable alternatives.
- If you have used Pack My Rx before, your login information remains the same, but you need to create a new registration for each summer
- Once you have registered with Pack My Rx, you will need to contact Pack My Rx IN WRITING (email info@packmyrx.com) directly if you have any changes in medications later.
- Be sure that all medications/supplements listed in the Health History Form match the medications/supplements you register with Pack My Rx.
Please complete your registration at packmyrx.com as early as possible, so that Pack My Rx can guarantee the timely arrival of medications to camp and avoid any late fees and/or expedited shipping fees.
Pack My Rx registration needs to be completed online. Please take extra care to enter all information accurately, to avoid any errors.
Listed below is all the information needed to register with Pack My Rx:
- Instructions on how to register
- Instructions for your physician on how to send prescriptions to Paw Paw Village Pharmacy
- Information about registration fees, prescription insurance, and late fees.
Using the Pack My Rx packaging process is required for all daily pill-form medications, whether prescription or over-the-counter. This also includes any over-the-counter vitamins or supplements your child may take.
If your child takes any kind of “as needed” medication or supplement, please contact Trudy for instructions.
CLICK HERE TO DOWNLOAD THE PACK MY RX PHYSICIAN LETTER
As gummy medications, gummy vitamins/supplements, liquids and dissolvable pills (including redi-tabs) cannot be packed out safely, we will not accept any gummy medications, gummy vitamins/supplements, liquids or dissolvable pills at camp.
If it is a prescription medication, your doctor must write a prescription for a comparable chewable substitute if you want your camper to have that prescription medication at camp. If it’s an over-the-counter medication/vitamin/supplement, you must request a chewable alternative when you register with Pack My Rx. Please contact your doctor if you have questions about how to choose an alternative over-the-counter medication.
The only medications exempt from using Pack My RX are powders (such as Miralax), lactase, inhalers, nose sprays, creams, oral contraceptive pills, eye drops, Accutane, epinephrine auto-injectors and other injectable medications (such as insulin, growth hormones, allergy shots), Please review “Medications Exempt from Pack My Rx” in the FAQ below for details on sending these medications to camp.
IF YOUR CHILD TAKES ANY “AS NEEDED” MEDICATIONS, PLEASE CONTACT TRUDY BEFORE YOU REGISTER FOR PACK MY RX. (This does not include things that we stock at camp like ibuprofen, acetaminophen, Benadryl, cold and cough medicines, etc. You do not need to list or send those medications.)
For any medications being sent directly to camp by the parent, a parent must complete and sign the Beber Camp Medication Authorization Form. THIS FORM IS ONLY TO BE USED FOR THE EXEMPT TYPES OF MEDICATIONS LISTED ABOVE AND DOES NOT GO TO PACK MY RX. These medications may be sent with your child on the first day of camp.
The Beber Camp Medication Authorization Form must be uploaded to our website in the appropriate place in the forms section. You must upload each child’s forms all at once, so please wait to do that until you have all the signed forms you need (parent signature for over-the-counter meds and the doctor’s signature for prescription meds). Save the hard copies in case you need to add any forms later, so you can upload them all again together.
Most of this information can also be found on the website packmyrx.com under the Camp Parents’ tab and during the registration process.
If you have used Pack My Rx before, your login information remains the same.
FAQS
The only medications exempt from using Pack My RX are oral powders (such as Miralax), topical powders, lactase, inhalers, nose sprays, creams, oral contraceptive pills, eye drops, Accutane, epinephrine auto-injectors, and other injectable medication (such as insulin, growth hormones, allergy shots).
The instructions for sending these medications are listed below.
For all exempted prescription medications, you must have your doctor complete the Beber Camp Medication Authorization Form.
For any exempted over-the-counter medications, a parent must complete and sign the Beber Camp Medication Authorization Form, it does not require a doctor’s signature.
The Beber Camp Medication Authorization Form must be uploaded to our website in the appropriate place in the forms section. You must upload each child’s forms all at once, so please wait to do that until you have all the signed forms you need (parent signature for over-the-counter meds and the doctor’s signature for prescription meds). Save the hard copies in case you need to add any forms later, so you can upload them all again together.
The Beber Camp Medication Authorization form is only to be used for the exempt types of medication, it does not get used for medications coming from Pack My Rx.
Inhalers, creams, nasal sprays, eye/ear drops, topical powders and auto-injectable medications:
- New This Year: You must mail all of these medications to camp to arrive four days prior to session start. You may choose to send these medications through Pack My Rx and they will send them directly to camp.
- Please label the individual item (not the box) with your child’s full name, use tape or other sticky label- do not write directly on the plastic cases or tubes, as it will rub off.
- In all cases, please also send the box that has the prescription label on it.
- Emergency Inhalers: Please send two inhalers (labeled as described above). One your child may bring with to camp to keep in the cabin, the other needs to be mailed to camp to arrive at least four days prior to session start. We will keep the second in the Health Center as a backup to send on out of camp trips and to use in an emergency. Expiration dates must be current.
- Epinephrine Auto Injectables: Please send four injections. Your child should carry two and may bring those to camp to keep in the cabin (labeled as described above). The other two need to be mailed to camp to arrive at least four days prior to session start. We will keep those in the Health Center as a backup to send on out of camp trips and to use in an emergency should your child need it and not have the ones from the cabin readily available. Be sure they have a current expiration date.
- Growth Hormones and other Injectables: should come in their original packaging and will all be kept in the Health Center and the box should have the prescription label on it. These may be brought to camp with your child or you may ship them to camp in advance.
Oral Powders, such as Miralax:
- DO NOT USE PACK MY RX
- DO NOT SEND A BOTTLE.
- If your child takes a full dose that can be purchased in individual packets, please purchase and send those individually labeled with your child’s name on each packet.
- If your child takes less than a full individual packet dose, please individually package (in snack size zip bags or 4X6 bead bags) the amount your child takes each time and label each bag with your child’s name (must use a label, do not write directly on the plastic bag as it will wear off).
- Must arrive at camp at least four days prior to the session start.
Oral contraceptive pills and Accutane:
- Please send with your child on the first day of camp. Be sure your child’s name is clearly labeled on each one in a way that it will not wear or rub off. If possible, please make sure the prescription label is attached or that you include the box for the product that has the prescription label on it.
- Log in to Packmyrx.com
- At the upper right corner, click on the “Get Started” button.
- Enter your name and last name, email and create a password.
- Select role: Camp Parent
- After completing this first part, you will receive an email with a link to begin registration.
- Click on the verification link you receive in your email to begin registration.
- Enter the first 3 letters of your camp (BEB) and select it from the drop-down menu.
- For Camp Sessions: select session(s) your child will attend.
- Fill out all required fields (with an *)
- We require contact info for only one parent but need at least 2 phone numbers.
- If your contact information is international, there is a box you must check to be able to fill out your information.
- If you would like Pack My Rx to bill your prescription insurance, it is important to fill out all the required information. If you do not know the Rx Bin, Rx Group, Rx ID, or Rx PCN, please call the number on your insurance card and find out this information.
- It is also mandatory to submit a copy of your insurance card by uploading a photo of the front and back of the card. In case you have difficulty uploading the photos, they can be emailed to info@packmyrx.com.
- If you have ongoing refills at your local pharmacy, Pack My Rx needs the pharmacy information.
- The information for each prescription and over-the-counter medication has to be entered separately and you must click on “save” after each one. When filling in medication information, please make sure everything matches what is written on the actual prescriptions. Please specify your preferred med times: (Breakfast, Lunch, Dinner or Bedtime)
- A credit card is needed to complete registration. The registration fee and deposit will be charged to that card and we will keep the encrypted number on file for any medication charges as well as any late fees. Pack My Rx does not accept FSA/HSA cards.
- Please read all acknowledgments carefully, and click each box.
- Click on “submit registration” to finish
- Pack My Rx accepts most prescription insurance plans and co-payments should be similar to those at your local pharmacy.
- Once your registration is received, Pack My Rx will verify coverage and notify you if we have any issues.
- Pack My Rx does not accept any Medicaid plans other than Michigan’s. Contact Trudy for instructions if you use Medicaid in any other state.
- Pack My Rx will make every effort to bill your insurance. In the event that prescriptions are not covered, Pack My Rx will contact you to give you options for getting the medication. You are responsible for any out-of-pocket cost and it will be charged to your credit card.
- Prescriptions for controlled substances must be sent no more than 60 days prior to the session start.
- Although prescriptions usually cannot be filled until the monthly refill date, Pack My Rx will dispense the medication so it arrives on time to camp. Please understand that you cannot refill your child’s medication while your child is away as this will cause your insurance to reject the Pack My Rx insurance claim. If Pack My Rx cannot bill the insurance before shipping the medication, they will continue to try to bill your insurance for a maximum of 30 days, after which your credit card will be charged the full retail price of the medication dispensed.
Registration Fees: $75 per camper (this does not include the cost of any medication)
Medication Deposit: $100 per camper (for copays, meds not covered by insurance, over-the-counter meds)
- If your camper’s medication costs are less than $100, Pack My Rx will refund the unused balance in Sept.
- If your camper’s medication costs exceed $100, the pharmacy will charge the overage to the credit card on file.
Late Fees: $85: if any of the information listed below is received less than 30 days before camp starts
- This fee will also be charged if there are any medication changes that require a special rush shipment.
30 days (May 16 – 1st session and June 14 – 2nd session) before camp starts, Paw Paw Village Pharmacy must have:
- A completed registration
- All prescriptions for 30 days, plus a refill or additional script for 8-week campers, including campers going to Israel.
- Copy of insurance card, if you are getting prescription meds and want them to bill your insurance
Medication Cost
The registration fee does not include the cost of any medication. Any medication not covered by insurance, including co-payments and the cost of over the counter medications, will be charged to your credit card.
Travel
HOW WILL MY CHILD GET TO CAMP?
The first day of camp is an exciting start to the summer. We will have welcoming staff members ready to greet your child and start the exciting process of developing positive and lifelong relationships.
Summer 2024 dates for reference:
SESSION DATES
First Session:
June 16 - July 12
Rookie 1 (Up to Entering 5th Grade)
June 16 - June 30
Second Session:
July 14 - August 9
Rookie 2 (Up to Entering 5th Grade)
July 14 - July 28
FLIGHT INFORMATION
We understand and appreciate that by choosing Beber Camp, many parents are also making a decision to send their child a great distance. The partnership between parents and camp is essential in helping to ensure that everyone has a safe, positive summer experience. We are committed to working with your family to make getting to and from camp as safe and easy as possible.
We offer transportation to pick up your child(ren) from Chicago O’Hare airport; it is important to note that all flights must arrive at Chicago O’Hare Airport between 10 AM and 2 PM.
Based on feedback from families and chaperones, we are requiring parents to bring their children to their gates if they are flying from Denver. You will be able to pick up a gate pass when checking your child(ren) in. If you have any issues on the day of departure, you can contact your chaperone, who will assist you. Beber Camp provides chaperone-escorted flights from a handful of our communities, as well as for our Pioneer Israel Trips. We will be uploading the escorted flight details in the near future – they will be accessible in CampInTouch’s news section. A chaperone will meet you and your camper at the airline check-in desk (unless you are flying from Denver, where you will meet at the gate) and fly to Chicago with the campers. They will then meet with Beber staff, who will take them up to camp with other campers from their flight. At the end of each session, your camper will fly with the group back home, and the chaperone will bring the campers to baggage claim.
When booking your flight, as the flight chaperones are still being confirmed, you can write “Beber Camp Representative.” Once we have this information, we will update our families. Please feel free to book these flights and join our staff to and from camp each session! There is no charge for this escort service. We choose flights based on time, ticket price, and preferred airports.
We offer transportation to pick up your child(ren) from Chicago O’Hare airport; it is important to note that all flights must arrive at Chicago O’Hare Airport between 10 AM and 2 PM. When flying into O’Hare, your child will be met at baggage claim unless they are flying as an unaccompanied minor. You must provide your airlines with the name and contact information for the Beber Staff member meeting the flight so that we can get our staff through security if your camper is flying as an unaccompanied minor.
We can not guarantee that we will be able to send staff through security (unless for an unaccompanied minor) at the airport. If your child is not flying as an unaccompanied minor, we ask that your child call us once they have landed (number provided nearer the time), and we will meet them at baggage claims if we cannot meet them at the gate. Bus transportation between Chicago O’Hare Airport and Beber Camp is provided at no additional charge.
Transporting almost 200 campers and staff between O’Hare Airport and Camp is an enormous logistic process. In order for campers to be supervised and safely transported to and from camp, all flights must be booked to arrive at or depart from O’Hare Airport between 10:00 AM and 2:00 PM. Please reach out to Julia before you book your flight should you not have an option within the given timeframe.
DRIVING TO CAMP
When you drive to camp, there will be staggered drop-off times between 10 AM and 3 PM. On departure day, 4-week campers will take buses to the Chicago Suburbs (Session 1 – TBD / Session 2 – TBD) or Chicago O’Hare, except for Wisconsin and Minnesota families, who will be able to pick their camper up from camp. We are strongly recommending all families from the Chicago (city and suburbs) area drive to camp. We will continue our “kiss and drop off” process during drop-off. You will be preassigned with a drop-off location and time, which you will receive before your camp arrival. On the day of arrival, there will also be staff members to help guide you to the right location. We highly recommend you drop your luggage off with the luggage truck the Friday before the session starts. This way, your child’s luggage is already in their cabin waiting for them when they arrive. For directions to camp, please check out our directions page.
Bus to Camp
We will be offering a bus to camp from the Chicago suburbs. The bus pickup location will be announced once it is confirmed with the venue. No luggage will be allowed on the bus. All luggage must be sent up on one of the complimentary luggage trucks, dropped off at camp, or shipped to camp. See more details about luggage trucks below. Campers will be allowed one small carry-on for the bus.
END OF SESSION PICK-UP
Campers will be picked up by parents from the Chicago suburbs (Session 1 – TBD / Session 2 – TBD). We will have staggered bus arrivals at the location to help reduce congestion at the pickup site. Based on feedback received last summer, we will be moving to a location with a larger parking lot.
Parents will pick up rookies from camp. We will have our pickups staggered (between 10:00 a.m. and 11:00 a.m.) at the Gym on Upper Camp. Nearer the time, you will get specific information on the pickup. If your child decides to extend and stay four weeks, please refer to the 4-week camper information above.
If you are from Wisconsin. Minnesota, or if you are driving from Milwaukee Airport, you will pick up your child(ren) at the Gym on Upper Camp between 10 and 11 AM. If you aren’t coming from Wisconsin, Minnesota, or Milwaukee Airport, you will meet the buses in the Chicago suburbs.
GETTING YOUR LUGGAGE TO CAMP
Beber provides luggage trucks up to camp from Chicago (city and suburbs) for both sessions. All luggage can be dropped off at the truck on the Friday prior (1st session: June 14 / 2nd session: July 12) to the session’s start. Chicago (Suburbs) luggage truck location: TBCChicago (City) luggage truck location: Jewel Osco – 4 – 7 PM 3400 N Western Avenue, Chicago, IL 60618
Families who are interested in shipping their camper’s luggage to camp have the option of doing so via Ship Camps. Ship Camps send your child’s luggage and duffle bags ahead to make the journey to camp easier than ever.
To allow our staff the opportunity to prepare for Second Session, we need all First Session campers picked up. Eight-weekers are not permitted to stay at camp between sessions. Campers attending both sessions can spend the intersession weekend at home or with a Chicagoland family. Laundry services are provided for campers attending both sessions, and they are encouraged to leave the bulk of their luggage at camp.
Additional Information
Campers receive canteen twice weekly and have an opportunity to select candy, soda, snacks, and toiletries. This service is included in your tuition. While it is not essential for your child to have money in camp, many campers do bring cash for out-of-camp trips. We recommend that rookies bring $20 and 4-week campers bring $50. Camp will be responsible for money or valuables placed in the safe but assumes no responsibility for cash or valuables kept by the camper in their cabin. Please encourage your child to deposit their money in their cabin’s “valuables envelope,” which will be collected by the counselor and put in the safe on the first day of camp.
Please contact the office (847 677-7130) as many items, such as toothpaste, deodorant, shampoo, etc. are available at the canteen. We will make sure your child has everything they need. However, If you still need to send something to your child, please contact the office at 847-677-7130 to make arrangements. Packages received without prior approval will be returned to the sender. All approved packages are opened by office staff to verify the contents are permitted before they are delivered to the camper.
Laundry is sent out every eight days and comes back two days later. Rookies should plan on sending their dirty laundry out with the rest of camp. The packing list allows your camper to have enough outfits to last while cleaning our clothes. Laundry will return to camp cleaned, dried, folded, and shrink-wrapped for our campers to unpack into their cubbies.
BEBER CAMP IS SCREEN-FREE
Please leave all expensive electronics at home! These devices have a way of getting lost or broken at camp.
In such a connected world, it is easy to default to your devices during downtime or even when other activities are going on. American adolescents spend more than 7.5 hours a day using electronic devices- camp is a great opportunity to put the screens down and keep our heads up!
The only electronics allowed at Beber are digital cameras (no Go-Pros) and music players that are either screen-less or don’t have apps/photo/video capability. We have curated a list of some devices that fit this criterion (we have not tested these devices. Therefore, we cannot recommend any specifically).
All other music players, ebook readers, portable game devices, and video players should remain at home. Camp is one of the few places throughout the year where kids can truly unplug, and we have decided to honor and recognize this space as a result of direct parent feedback.
Our professional staff and Board of Directors have come to this decision to:
- encourage our campers to spend more time off their beds and outdoors
- promote socialization between campers
- remove the divide between “the haves and the have-nots” in each cabin
- reduce the stress associated with the damage to and theft of electronics
- give campers a much-needed break from the world of technology
- allow campers to embrace the connections they make with other campers fully
- ensure that our campers are not exposed to age-inappropriate material
All electronics brought to camp that do not adhere to the policy will be collected within the first 24 hours of arrival to be placed in the camp safe. Camp will not be responsible for any uncollected electronics.
Beber Camp provides opportunities for campers to meet with their B’nai Mitzvah tutor for any camper celebrating their B’nai Mitzvah within a few months following their time at camp. Each lesson is approximately 20 minutes, and we can typically accommodate one per camper weekly.
Campers should bring all their materials with them to camp and are encouraged to spend their own time preparing for their lesson by reading hard copies of prayers. Camp will provide iPads for campers to use for tutoring in a supervised area. The Director of Jewish Life will connect with tutors for scheduling and Zoom link procedures as the summer gets closer.
To sign up for tutoring, please complete the form by logging into your CampInTouch account or on the Campanion App. Contact Stacy Greenberg with any questions.
Our staff members are hardworking and dedicated people who have been selected for their skills and integrity. They have been instructed, and have agreed, not to accept any gifts or monies from Parents in accordance with the American Camping Association Guidelines of Professional Ethics. A gratuity fund has been established, and recommended amounts are listed on the application and are added to your tuition bill. Families may opt-out by contacting the camp office. All monies collected through gratuity will go directly to the 2024 gratuity fund for items like staff in-services, training, day-off facilities, and evening activities.
Financial Aid
Beber Camp is committed to providing tuition assistance to families who demonstrate a financial need to help send their child(ren) to camp.
As such, internal need-based assistance is available through our scholarship fund for all of our programs, and we have partnered with the One Happy Camper (Campership) program to provide first-time incentives to encourage parents to choose Jewish camp. See below for the Beber Financial Aid application and for tools to help make camp more affordable for your family.
NEED-BASED ASSISTANCE
In partnership with our alumni, board, private foundations, and individual donors, Beber Camp is able to provide need-based financial assistance to our camp families.
- Beber Camp offers need-based scholarships to all of our families.
- One source of scholarship funds can be your local synagogue. Many synagogues provide assistance on behalf of their member families for camp programs.
- Another source of financial assistance is the Jewish Federation in your community. Many local Federations now sponsor need-based camp scholarships.
- We are committed to being your partner as your family moves through the financial aid process. Please do not hesitate to contact us at (847) 677-7130 with any questions or concerns.
- Please be aware that the committee will review your financial aid application once your camper is enrolled. If you are unable to cover the deposit cost, please don’t hesitate to reach out to Julia or Michael to discuss the best options for you.
Click here to fill out the 2024 financial aid application.
Click here if you need to submit additional financial documents.
Applications for need-based assistance are now open and are being reviewed on a case-by-case basis.
TRAVELING TO ISRAEL WITH OUR PIONEER PROGRAM?
Have a camper who is participating in the Pioneer Israel Trip? Exciting! The Financial Aid process for this program is similar but separate from the general camp scholarship program. Families requesting financial assistance for the Pioneer Israel Trip should complete the Beber Camp Financial Aid Application and pursue sources of local funding for teen leadership Israel programming.
COMMUNITY SUPPORT
Beber Camp, as well as many local communities, have set aside monies specifically for sending campers to Israel. We have highlighted several communities and listed relevant contact information below:
Intended for Jewish children not currently participating in a daily immersive Jewish experience, this gift – Up to $1,000 for first-year campers, and $700 for rookies – is a bold statement about the importance of the overnight Jewish camp experience to the future of our community. To apply for this grant, visit onehappycamper.org. The system will automatically determine your eligibility based on a variety of factors.
TRAVELING TO ISRAEL WITH OUR PIONEER PROGRAM?
Have a camper who is participating in the Pioneer Israel Trip? Exciting! The Financial Aid process for this program is similar but separate from the general camp scholarship program. Families requesting financial assistance for the Pioneer Israel Trip should complete the Beber Camp Financial Aid Application and pursue sources of local funding for teen leadership Israel programming.
COMMUNITY SUPPORT
Beber Camp, as well as many local communities, have set aside monies specifically for sending campers to Israel. We have highlighted several communities and listed relevant contact information below:
In Chicago, the funding criteria and applications for the JUF’s Israel Trip financial aid programs are online. We’ve linked to them here:Jewish Federation Israel Experience High School financial need-based scholarshipJewish Federation Israel Experience Merit Scholarship
Information regarding scholarship specific to the Cleveland area can be found here
Applications for both camp and Israel can be found here.Campers that have never been on an organized trip to Israel can be eligible for up to $4,000 in scholarship.Campers that have been on an organized trip to Israel can be eligible for up to $1,000 in scholarship.
While the Milwaukee Federation does not have financial assistance available for Israel teen programs, families can utilize any monies they have set aside through the “Passport 2 Israel” program. Questions about utilizing these funds can be found here.
Packing List
We see camp as a healthy escape from the instant communication and technology overload that bombards our campers on a daily basis; for many campers (and their parents,) separating from cell phones and the internet is challenging. However, we expect parents to fully support our mission to keep these things out of camp and to ensure that Beber remains a wholesome, outdoorsy, and safe place for all kids.
Items on this list will be confiscated and may be returned at the end of camp:
- Alcohol, tobacco, controlled substances and non-registered medicine, recreational drugs, vaping devices, etc.*
- Cellphones
- Any electronic devices that can connect to the Internet, including computers, iPod Touch, iPads, smartwatches and other tablets, eReaders, portable game systems, or other similar equipment
- Other electronics, including DVD players, televisions, video cameras, walkie-talkies, etc.
- Flammable materials (cigarettes, matches, fireworks, lighters, butane, incense, candles, etc.) and hot pots
- Food items, including bottled water and other beverages
- Knives or weapons of any kind*
- Weights/Dumbells
*Bringing any of these items will result in immediate expulsion from camp with no refund of tuition or fees.
Beber Camp does not assume responsibility for any lost, broken, or stolen items, including these which we discourage bringing:
- iPods (music only) or MP3 players
- Digital or expensive cameras
- Designer clothing
As a general rule, anything valuable that a camper would be upset about losing, broken, ruined, or stolen should not be brought to camp.
Campanion Guide
Campanion is the mobile app we’re using to connect you with your child’s camp experience through a personalized stream of content from camp. With brilliant photography, regular updates from camp, and more, Campanion connects you to camp like never before. You will also have the ability to register for camp and fill out your forms on this app.
You now have the ability to download high quality photos from the app for free!
Before camp starts, please do the following:
- Download the Campanion app (Apple App Store) (Google Play Store)
- Login using your CampInTouch login and password – this is the same information you used to register.
- Upload a reference photo of your child to Campanion – this is so the facial recognition technology can tag photos of your child while they are at camp.
- Please make sure you allow push notifications, this allows us to let you know when we upload photos of your camper and we will be using the platform to contact you regarding forms and other summer updates.
Explaining the Menu – access via the three lines at the top-left of the page
Stream
This is our “news feed”; this is where you find photos of your child(ren) and microposts (which are updates from camp).
Photos
This is where you can find the full camp photo albums as well as photos tagged of your child.
Favorites
This is where all of your favorite photos will be stored. You can make a photo a “favorite” by clicking the star at the bottom of the photo when it is selected.
Letters
This is where you can send letters to your campers; these will then be printed out and given to your child(ren) by the following rest hour. Our daily cut-off for printing letters is 10 AM; any letters sent after that time will be printed the following day. We are still working with CampMinder to find a solution to fit more than one letter/email on a page, it is a limitation of the software, and because of this, we ask that you send one longer letter when you do write rather than multiple short letters.
My Campers
This is where you will find information about your campers enrolled and change the reference photo you use for the facial recognition technology.
Registration
This is where you can register for the summer!
Forms
This is where all of your child’s forms will live; it is a much easier way to submit forms. For any paper forms, you can upload them using the paper scanner built into the app. For forms like the Medication Authorization Form, please ensure you scan all the pages/copies when you upload the form, so it compiles as one PDF. Save the hard copies or images in case you need to add any Medication Authorization forms later so that you can upload them all again together.
Help
Here you can reach out to CampMinder if you are having trouble with the app, you will also find the app’s FAQ.
